DOCUMENT MANAGEMENT SYSTEM

ONLINE WEB DOCUMENT MANAGEMENT SYSTEM SOFTWARE | SMALL BUSINESS DOCUMENT MANAGEMENT PROCESS

DOCMAN – Document management is a process taken with document within an organization, In terms of creation, distribution, and deleting documents. It is clear that a document that can be represented either in electronic form (Word document, spreadsheet,video files, audio clips, etc.) or as a traditional paper consists of one to
several thousand pages.

Features & Functionality

  • Can everyone in your group quickly find a relevant document created by any member of the group??
  • If not, how long is a “document search” usually take?
  • Can you call a list of documents and the list only to know the nature of each?
  • Can you sense the content quickly ?
  • Can you control which user can see each document? which user can edit documents?
  • Do you have a detailed audit trail delineation of all measures taken by each user on the system with respect to each document in the repository?
  • Can you quickly locate any document in your department associated in any way ?
  • Can everyone in your group quickly find a relevant document created by any member of the group??
  • If not, how long is a “document search” usually take?
  • Can you call a list of documents and the list only to know the nature of each?
  • Can you sense the content quickly ?
  • Can you control which user can see each document? which user can edit documents?
  • Do you have a detailed audit trail delineation of all measures taken by each user on the system with respect to each document in the repository?
  • Can you quickly locate any document in your department associated in any way ?
  • Capture of documents for bringing them into the system
  • Storing and archiving methods
  • Indexing and retrieving tools for document search
  • Distribution for exporting documents from the systems
  • Security to protect documents from authorized access
  • Auditing
  • Imaging or Scanning:
  • The scanner should preferably have both flat bat and ADF(Automatic Document Feeder)
  • Scanners Speed: can handle 10 to 200 pages per minute
  • Scanning scale: 100%
  • Resolution standard:
  • Normally scanning at 200 dpi is recommended,
  • Maximum dpi limit can be upto 600.